Share a playbook
Last updated: September 4, 2026
Share a playbook from the Share button at the top of the playbook page so teammates can see its runs, run it themselves, or help maintain it. You can share with individual people, with teams, or with everyone in the workspace, at one of three levels: Can view, Can edit or Can manage. Until you share it, a playbook is visible only to you.
Who can share a playbook
The Share button appears for the person who created the playbook and for anyone given Can manage. Playbooks that Rhythms creates for you personally (for example the one behind your Command Center) cannot be shared.
Share a playbook
- Open Playbooks and click the playbook.
- Click Share in the top-right corner.
- Type a person's name or a team name in the search box and pick them. Add as many as you need.
- Set a level for each: Can view, Can edit or Can manage.
- To open the playbook to the whole workspace, change Only invited users and teams to Everyone at [your workspace] and choose the level everyone gets.
- Click Notify to save and tell the people you added, or Share without notifying to save quietly.
The playbook now appears in each recipient's Your Playbooks list, marked "Shared by" you.
Permission levels
| Level | What the person can do |
|---|---|
| Can view | Open the playbook, read its configuration and instructions, and see its run history and the documents it produced. Cannot run or change it. |
| Can edit | Everything in Can view, plus Run now, rename the playbook, edit its instructions, connections and model, and Disable or Activate it. |
| Can manage | Everything in Can edit, plus share the playbook and change or remove other people's access. |
Only the creator can delete a playbook, whatever level others hold. There is no separate Owner level and no ownership transfer: give a colleague Can manage and they can do everything except delete.
Change or remove someone's access
- Open the playbook and click Share.
- Use the dropdown next to a person or team to change their level, or choose Remove access.
- Click Notify or Share without notifying to save.
Someone whose access is removed no longer sees the playbook in their list. Runs they started remain in the run history.
Copy a link to a playbook
Click Copy link at the top of the Share dialog. The link opens the playbook for anyone who already has access. It does not grant access on its own.
Frequently asked questions
Can I share a playbook with people outside my workspace? No. Playbook sharing is limited to members of your workspace.
If I change a shared playbook, do others see the change? Yes. Everyone with access sees the current configuration and instructions; there is no separate publish step.
Can a viewer run the playbook? No. Running requires Can edit. Give them Can edit if they should be able to trigger runs.
Can teammates make their own copy of my playbook? There is no copy button. They can ask the assistant to "create a playbook like <name>", which uses yours as a starting point without changing it.
What happens to a shared playbook when its creator leaves? The playbook keeps running and stays shared, but only the creator can delete it. Before an account is deactivated, ask the creator to give a colleague Can manage so someone can keep maintaining it.