Invite Teammates via @Mention
Last updated: July 22, 2026
When you @mention an email address that isn't a workspace member yet — in a document, a comment, or a chat message — Rhythms invites that person to your workspace right where you're working. You don't have to stop what you're doing, open admin settings, or run a separate invite flow. The person appears as a mention as soon as the invite is sent, so the conversation keeps moving.
This is different from granting document access to someone who is already a member. If you @mention an existing member who can't see the current document, Rhythms shows a Grant view access button instead. See Grant Document Access from an @Mention for that flow.
When to use this
Use invite-by-@mention when you want to pull a teammate who isn't in Rhythms yet into whatever you're doing — assigning them a goal, looping them into a document, or answering them in a chat. Instead of leaving to invite them first, you invite and reference them in one step.
Invite someone by @mention
- In a document, comment, or chat message, type
@followed by the person's email address. - If the email doesn't belong to a current workspace member, Rhythms shows an Invite option in the mention menu.
- Select the Invite option. Rhythms sends the workspace invitation and inserts the person as a mention inline.
- The invited person receives an email invitation to join your workspace. Once they accept, the mention resolves to their profile like any other member.
You can invite people this way from anywhere @-mentions work — you're not limited to a single screen.
What the invited person can do
A person invited by @mention joins with your workspace's standard member access. To set a specific permission level at the moment of invitation, or to invite several people at once, use the Share modal on a document or the invite flow in Admin → Users instead. For an overview of roles, see Rhythms OKR Roles and Permissions.
@mention actions at a glance
| You @mention... | What appears | Result |
|---|---|---|
| An existing member who can't see the document | Grant view access button | They're added to that document with view access |
| An email that isn't a member yet | Invite option | They're invited to join the workspace |
| An existing member who already has access | A normal mention | They're notified of the mention |
Frequently asked questions
Where can I invite someone by @mention? Anywhere @mentions are supported — documents, comments, and chat messages.
What permission level does the invited person get? They join with your workspace's default member access. To choose a permission level up front or invite in bulk, use the Share modal or the invite flow in Admin → Users.
Do I need to be an admin to invite someone this way? Invite permissions follow your workspace's settings. If your workspace restricts who can invite members, the Invite option only appears for users who are allowed to invite. Check with your workspace admin if you don't see it.
How does the person know they've been invited? They receive an email invitation to join the workspace. The mention resolves to their profile once they accept.
What if the email belongs to someone already in the workspace? You won't see the Invite option. If they simply can't see the current document, you'll see a Grant view access button instead.