Invite teammates by @mention
Last updated: September 4, 2026
When you @mention an email address that is not yet in your workspace, in a document, a comment or a chat message, Rhythms offers to invite that person right where you are typing. You do not have to open Settings or run a separate invite flow: pick Invite {email} from the mention menu, the invitation is sent, and the person appears as a mention immediately.
This is different from giving an existing colleague access to a document. If you @mention someone who is already a member but cannot see the document you are working in, Rhythms shows a notice after you post with a Grant view access action instead. See Grant document access from an @mention.
When to use invite-by-@mention
Use it when you want to pull in a teammate who is not in Rhythms yet as part of what you are doing: looping them into a document, replying to them in a comment, or asking the agent to include them. You invite and reference them in one step instead of leaving to invite them first.
Invite someone by @mention
- In a document, a comment or a chat message, type
@followed by the person's work email address. - If the address does not belong to a current member, the mention menu shows Invite {email}.
- Select it. Rhythms creates the account, sends the invitation email and inserts the person as a mention. A toast confirms "1 user invited".
- The invited person receives an email with a link to the Rhythms sign-in page. Once they sign in with that address, the mention resolves to their profile like any other member.
What the invited person can do
A person invited by @mention joins as a Member. To invite someone as a Guest or a Rhythms Admin, or to invite many people at once, use + Add at Settings › Workspace › Users instead. To control what they can see in a particular document, use the document's Share button. For an overview of roles, see OKR roles and permissions.
Who can invite by @mention
The Invite option follows your workspace's invite setting. Rhythms Admins always see it. Members see it only when Invite Permissions at Settings › Workspace › General is set to All Members (the default is Admins Only). Guests cannot invite. If the option does not appear for you, ask a Rhythms Admin to invite the person or to change the setting.
@mention actions at a glance
| You @mention… | What appears | Result |
|---|---|---|
| An email that is not a member yet | Invite {email} in the mention menu | They are invited to the workspace as a Member and inserted as a mention |
| An existing member who cannot see the document (document body or comment) | After you post, a notice "{name} can't see this document" with Grant view access and Choose access level… | One click gives them view access to that document; the second option opens Share so you can pick a higher level |
| An existing member who already has access | A normal mention | They are notified of the mention |
The Grant view access notice appears for mentions in documents and document comments. It does not appear in chat, because a chat message is not a shareable document.
Frequently asked questions
Where can I invite someone by @mention? Anywhere you can @mention people: document text, document comments and chat messages.
What role does the invited person get? Member. Use Settings › Workspace › Users to invite Guests or Rhythms Admins.
Do I need to be an admin? Not necessarily. Members can invite when Invite Permissions is set to All Members; otherwise only Rhythms Admins see the Invite option.
How does the person know they have been invited? They receive an email from Rhythms with a link to sign in. They can also simply go to Rhythms and sign in with the invited address.
What if the email already belongs to a member? You will not see Invite; the mention menu shows the person. If they cannot see the current document, you will get the Grant view access notice after you post.