Introduction
Rhythms lets you create teams for departments or groups working toward shared OKRs, fostering collaboration and alignment across your organization. Assigning an OKR to a team helps members feel a sense of ownership over that goal and creates a clear record for other parts of your org, while permissions let you control who can create and view team OKRs. Team goals are pinned in the left navigation bar of Rhythms, making them easy to find.
As an admin or Team Owner, you can use the Rhythms admin portal to set up teams, add members, and adjust roles to ensure effective OKR management. If SCIM integration is enabled, it can automate user provisioning to add individual users to Rhythms, which you can then assign to teams—follow this guide to build and maintain teams that support your organization’s OKR journey.
Note: Team creation is available only to Rhythms Administrators and Team Owners. Other features, like managing members, may also be restricted based on your role.
What are Teams in Rhythms?
Teams in Rhythms are groups of users (e.g., departments, project teams) that work together on shared OKRs. You can assign OKRs to a team, define roles (e.g., Owner, Member), and control access to ensure efficient collaboration. Teams can be organized hierarchically with parent-subteam relationships.
Benefits of Teams
Efficient OKR Collaboration: Assign OKRs to teams to foster ownership and align efforts across your organization.
Clear Access Control: Define roles and permissions to ensure team members have appropriate access to OKRs and data.
Streamlined Management: Organize teams hierarchically and manage members
Prerequisites
Before you begin:
You must be a Rhythms or OKR Administrator or Team Owner to create teams and manage members.
How to Create and Manage Teams in Rhythms
Follow these steps to create and manage teams effectively:
Step 1: Access the Teams Section in the Admin Portal
Log in to Rhythms as an admin or Team Owner using your credentials.
Navigate to the admin portal by clicking "Admin" in the main menu.
In the left navigation bar, locate and click on "Teams."
You’ll see a list of all teams in your organization, showing their names, member counts, and owners.
Step 2: Create a New Team or Subteam
To create a top-level team (as a Rhythms Platform Administrator):
Click the "+ Create Team" button in the top right corner of the Teams page.
To create a sub team (as a Team Owner):
Navigate to your team’s page, click the three dots (...), and select "Add sub teams."
Fill out the form with the team’s details, Click "Create" to add the team.
Tip: Add a second owner to ensure team management isn’t dependent on a single user.
Step 3: Add Members to a Team
From the Teams list, click on the team you want to manage.
Select the three dots (...) next to the team name and choose "Manage Members."
Use the search box to find and select individual users to add as members.
Save to add the members to the team.
Note: If SCIM is enabled, members may be automatically provisioned via your IdP, reducing the need for manual additions.
User Experience with Teams
Accessing Team OKRs: Team members can view their team’s OKRs in the left navigation bar under the team’s name, with updates for goal statuses and check-ins.
Role-Based Access: Owners can manage team settings and OKRs, while Members can contribute to OKRs based on permissions set at the team level. Read-Only Users can view OKRs, and Delegates can act on behalf of others (e.g., perform check-ins).
Parent-Subteam Structure: Subteams inherit settings (e.g., OKR rhythms, permissions) from their parent team and appear under the parent team in the navigation.
Best Practices for Team Management
Set Clear Ownership: Assign a dedicated owner to each team to ensure accountability for team settings and OKRs.
Organize Hierarchically: Use parent-subteam structures to align teams with your organization’s hierarchy (e.g., departments, divisions).
Automate User Provisioning with SCIM: Enable SCIM to automatically provision individual users to Rhythms via your IdP, which you can then assign to teams, saving time on manual updates (see the SCIM Setup Guide).
Frequently Asked Questions (FAQ)
Q: Who can create teams in Rhythms?
A: Rhythms Platform Administrators can create top-level teams, and Team Owners can create subteams under their team.
Q: Can I add members to a team manually if SCIM is enabled?
A: Yes, you can manually add members, but SCIM will only provision individual users to Rhythms, not sync groups to teams. You’ll need to assign those users to teams manually. See the SCIM Setup Guide for details.
Q: Can I assign multiple owners to a team in Rhythms?
A: Yes, Rhythms supports assigning multiple owners to a team, but we recommend assigning a single owner to ensure clear accountability.
Q: How do parent-subteam relationships work?
A: Subteams inherit settings (e.g., permissions) from their parent team and appear under the parent team in the navigation, aligning with your organization’s structure.
Q: What should I set up after creating teams?
A: Assign OKRs to teams, ensure SSO is enabled for secure logins, and set up SCIM for automated user provisioning. See the Enterprise Identity Management overview for more details.